Retaining reliable subcontractors is worth its weight in gold these day. There are many ways to assure you are given priority on a sub’s list of projects. But I’d wager top in importance is how quickly you pay them.
Easier said than done . . .right? What about those invoices that take days to track down, lengthy approval chains, and other complications that come with a paper-intensive payment process?
In past posts, we’ve talked about the paper chase many contractors face, especially when it comes to handling invoices from subs and suppliers. Many contractors are addressing this challenge with document management software that helps them:
- Associate invoices with a job, vendor, or other custom criteria.
- Distribute invoices automatically based on routing rules they set up, including notifying reviewers that an invoice is awaiting approval.
- Attach related emails with the routed invoices.
- “Digitally staple” delivery tickets to an invoice to verify materials have been received.
- Connect POs, subcontractors, and change order to an invoice.
- Pull up vendor, invoices, receiving tickets, reviewers, notes and other information to verify everything is correct before signing checks.
- And more.
The result is faster, more accurate payment of both subs and supplier.
To help you get a better idea of how document management software can speed up your payment process and better manage all the paper in your office, we’ve put together a new test drive of our Sage Paperless Construction software. Why not take it for spin?
About the Author
Deb Carpenter-Beck is a writer and marketer with more than 25 years of experience in the construction and real estate industries. She often writes about technology and best practices and is passionate about helping contractors and real estate professionals achieve their business goals. You can follow her on Twitter @DebCBConstruct.